Executive Administrative Assistant

National Domestic Workers Alliance - NDWA
Full time
Administrative
United States
Hiring from: Anywhere

Executive Administrative Assistant



  • Location New York, New York

  • Employment Type Full-Time

  • Compensation $24-28 hourly wage DOE

  • FLSA Status: Non-exempt

  • Reports to: Special Advisor to the Executive Director

  • Work Location: Remote, with ability to work an East Coast work day

  • Start Date: ASAP


The National Domestic Workers Alliance (NDWA) is the leading national voice for dignity and fairness for domestic workers in the United States. Founded in 2007, NDWA works for the respect, recognition, and inclusion in labor protections of domestic and home care workers across the country. NDWA is winning improved working conditions while building a powerful movement rooted in the human rights, dignity and equality of domestic workers, home care workers, immigrant women and Black women.


NDWA was founded in 2007 by domestic workers and organizers from around the country. Our national alliance has grown from this founding group of 13 organizations to now more than 60 affiliate organizations, plus local chapters developed by NDWA in Atlanta, Durham, Washington DC and New York City, and individual members from states without affiliates or chapters to join. To date, the Alliance is comprised of more than 70,000 nannies, housekeepers, and home care workers in 44 cities and 20 states.


Care in Action is a (501c4) nonprofit, nonpartisan group dedicated to fighting for dignity and fairness for the millions of domestic workers in the United States, most of whom are women. Founded in 2016, Care in Action is backed by tens of thousands of nannies, house cleaners, and care workers across the country. We provide the tools, trainings, and community working families need to make their voices heard, and organize and advocate for respect, recognition, and inclusion in labor protections.


Position Summary:


The National Domestic Workers Alliance seeks an energetic and highly organized assistant to provide administrative and logistical support for the executive office. The Executive Administrative Assistant will work closely with the Special Advisor to the Executive Director and the Executive Assistant to collectively support the Director in achieving her goals and objectives. The Executive Administrative Assistant will serve as the main administrative support for the executive office, play a key role in ensuring the director’s effective use of time and engagement and serve as a liaison, in coordination with the team, both internally and with key external partners.


Primary Responsibilities:



  • Scheduling and administrative support for the Director and Special Advisor to maximize time management and ensure strategic priorities are consistently met in a complex and rapidly shifting environment. Duties include but are not limited to:

    • Maintain the Director’s schedule, keep the calendar up to date and necessary staff informed.

    • Field, process, and respond to requests and inquiries from the public and from staff.

    • Manage travel logistics for the Director and Special Advisor and complete expense reports for internal budgeting and external billing.

    • Maintain executive office accounts and subscriptions, facilitate new equipment requests and purchases.

    • Maintain the executive team shared drive, data management systems, and archives of Director’s assets, including speeches, presentations, photos, and other files, and disseminate to staff and external partners as needed.

    • Maintain digital security protocols for the executive office.



  • Assist the Special Advisor in the execution of special initiatives on behalf of the Director as needed, including logistics, staff coordination, and aforementioned duties.

  • Assist the Executive Assistant with research related to prep materials for the Director.

  • Support completion of miscellaneous tasks such as, but not limited to, processing compliance paperwork, tracking, and donor acknowledgement letters.


Qualifications:



  • Expertise, skill, interest and commitment in doing administrative work, including office operations, travel management, expense reporting, digital security management, cloud and other online archival storage systems management.

  • Skilled proficiency in Google Suite, including Google Calendar, Google Docs, and Google Sheets.

  • Excellent attention to detail and well organized.

  • Excellent verbal and written communication skills.

  • Experience in managing multiple projects and tasks, excellent time management.

  • Excellent relational skills: friendly, diplomatic, patient disposition.

  • Ability to work well with diverse groups and populations.

  • Self motivated and a proven ability to work independently as well as in partnership with a highly motivated team in a rapidly growing organization.

  • Agreement and alignment with NDWA’s vision and values.

  • Understanding of issues facing low-wage workers, immigrant communities, and other communities of color.


Women, People of Color, People with Disabilities and LGBTQ people strongly urged to apply.


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