Program and Operations Coordinator

Cholangiocarcinoma Foundation
Full time
United States
Hiring from: Anywhere

Program and Operations Coordinator

  • Location: Virtual

  • Category: Full-time

  • Field: Non-profit; mission-driven organization

  • Reports to: VP and Chief Operating Officer

The Program and Operations Coordinator will provide overall support to the Chief Executive Officer and VP & Chief Operating Officer.


Administrative Activities

  • Communicates with board members, donors, staff and others on behalf of the CEO and VP/COO

  • Manages calendars for the CEO and VP/COO.

  • Schedules teleconferences and videoconferences and coordinates schedules with meeting participants

  • Prepares and distributes notes, agendas, and minutes for meetings and teleconferences

  • Prepares and coordinates meeting materials, presentations and audio/visual materials

  • Provides management support by coordinating meeting logistics for internal and external meetings, ensures all resources are prepared (room, AV, presenters, agenda, materials, etc.)

  • Coordinates travel to meetings and conferences for staff, board members and event participants

  • Manage, administer and train the CCF staff on project management software (Asana)

  • Maintain up-to-date files of activities, correspondence, and contracts

  • Work with the VP & COO on coordinating and creating packets for monthly board meetings

  • Other duties as assigned

Special Projects Coordinator

  • Assists with Annual Conference logistics and planning and serves as on-site coordinator

  • Works on special projects as needed


  • Proven experience as Assistant to management level staff

  • Ability to work virtually – this is a full-time, work-from-home position

  • Knowledge of ASANA or other project planning tool required

  • High level of proficiency in MS Office

  • Strong organizational skills with attention-to-detail a must



  • Works cooperatively in team setting with ‘can do’ attitude

  • Flexibility, adaptability and open to change

  • Background check

Cholangiocarcinoma Foundation

5526 West 13400 South, #510

Salt Lake City, Utah 84096


Benefits include Health Insurance (Medical, Dental, Vision), Life Insurance, Paid Vacation and holidays

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by law.

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