Board Administrator

Communication Service for the Deaf - CSD
Full time
Administrative
United States
Hiring from: Anywhere

Board Administrator



  • Remote

  • Talent & Culture


Description


The Board Administrator is the primary support administrator for CSD’s boards and committee chairs. Serving as an administrative expert, the Board Administrator provides operational support to the boards of directors for CSD and its subsidiaries, and supports cross-functional projects impacting the global organization. This professional will be responsible for planning meetings, generating reports, meeting minutes and materials, conducting research, and communicating with board members regarding related activities. The Board Administrator will also coordinate and administer activities to the boards of directors and related committees.


Essential Functions



  • Superior ability to effectively work within the board management platform (OnBoard) and latest computer applications, provide training to board members and support with troubleshooting issues as needed

  • Establish working relationships with the board members, corporate officers, and committee chairs in verbal, written, and electronic correspondence

  • Create meeting timelines, prepare and distribute meeting notifications, correspondence and agenda materials

  • Schedule and plan board meetings, including coordinating the meeting agenda, materials, reports, and presentations, and setting up the meeting venue, whether in person or virtual

  • Take board meeting minutes for all board and committee meetings.

  • Draft board resolutions

  • Lead board communication efforts including drafting announcements, distributing and collecting surveys, and responding to inquiries from board members

  • Coordinate travel arrangements, meals and snacks for the board members and corporate officers

  • Develop recurring board update reports for all CSD-affiliated boards

  • Lead board appreciation efforts

  • Collect required reports and documents from CSD SVF partners, maintain the CSD SVF document repository, and provide guidance on their board administration needs

  • Maintain and update corporate bylaws, operating agreements, conflict of interest forms, board compensation forms as needed

  • Ensure maintenance and storage of all documents, materials, and minutes in compliance wirth audit requirements

  • Other duties as assigned.


Knowledge, Skills and Abilities


To perform the essential functions of this position successfully, an individual should demonstrate the following competencies:



  • High level of interpersonal skills to handle sensitive and confidential situations while demonstrating poise, tact and diplomacy

  • Strong organizational skills

  • Self-motivated, focused, positive attitude, flexible and proactive

  • Strong communication, composition, computer systems, prioritizing, and public relations skills

  • Ability to write reports and business correspondence; outstanding grammar and proofreading skills

  • Skill in accuracy and being a fast typist (75 WPM or higher)

  • Ability to multi-task and work in a fast-paced, demanding environment

  • Ability to partner (collaborate) and work well with people at all levels

  • Ability to initiate and complete projects with minimal supervision

  • Ability to communicate effectively using American Sign Language


Requirements



  • Bachelor’s degree in Business Administration, Communications, or related field from an accredited college or university; or equivalent professional experience

  • Advanced competencies with MS Office (Word, Excel, PowerPoint, Outlook)

  • 2-4 years of professional experience in business analysis, executive administration or a related field

  • Experience managing activities on behalf of a board of directors (PREFERRED)

  • Cultural understanding of and connection to the Deaf community including working knowledge of CSD and companies/organizations serving the Deaf community

  • Ability to communicate effectively using American Sign Language


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