Executive Assistant

Full time
United States
Hiring from: Anywhere

Executive Assistant (Remote)

  • Business Operations G&A /

  • Full-time

Mattermost is the industry’s leading open-source enterprise-grade messaging platform. Customers including Intel, Ubisoft, Samsung, Cigna, BNP, European Commission, Social Security Administration, and Affirm use Mattermost to enable their teams to collaborate securely and privately anywhere. Many of the world’s leading privacy-conscious enterprises like The US Department of Defense work better by connecting people, tools, and automation to increase developer collaboration using Mattermost. Our private cloud messaging platform offers secure, configurable, highly scalable messaging using web, mobile, and desktop applications and provides deep integrations with hundreds of SaaS and on-premises tools and applications.

We value high impact work, ownership, self-awareness and being focused on customer success. If these values match who you are, we hope you’ll learn more about working at Mattermost and apply!

We are looking for an Executive Assistant to support our company’s senior-level managers and perform a variety of administrative tasks. This is an integral role supporting our leadership team. You will manage multiple priorities while remaining flexible and adapting to change, and will contribute to the efficiency of our business by providing personalized and timely support to executive members. Project management experience is a plus. Excellent communication skills, a strong work ethic, and curiosity are required. Success in this position includes the ability to establish a strong internal network within and outside the department, anticipate executives’ needs, and develop a strong knowledge of the company’s business model and culture.

Responsibilities include:

  • Support multiple executives in EST & PST timezones

  • Calendar, travel and expense management for multiple executives

  • Attend some meetings to take detailed notes on action and follow up items

  • Draft internal communications as required

  • Assist in the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and preparing onboarding tasks for senior management roles

  • Ensure executives are prepared for meetings by obtaining and reviewing materials in advance

  • Maintain and track managers project lists and goals and partner with internal teams to ensure any issues are dealt with in a timely manner

  • Provide general support as needed, including backup coverage for other EAs

Required Background/Skill

  • Minimum of 2+ years experience supporting 3 or more executives

  • Successful history of managing calendars, expenses and travel of multiple executives

  • Strong prioritization skills

  • Comfortable communicating across multiple platforms (email, phone, video text)

  • Strong attention to detail

  • Event management experience a plus

  • Excellent communication (written and verbal)

  • Experience in a startup environment (preferred)

  • Experience working remotely (preferred)

Mattermost is a remote-first company with staff living and working across the globe. We are currently hiring staff in these countries/regions:

Australia – Canada – Chile – Finland – Georgia – Germany – India – Mauritius – Philippines – Poland – South Africa – Turkey – Ukraine – Uganda – United Kingdom – United States

We are constantly working towards adding more countries/regions to this list, but first we need to make sure we are compliant with local laws and regulations, which takes time.

Mattermost is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against staff or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or any other differences. Also, if you have a disability, please let us know if there’s any way we can make the interview process better for you; we’re happy to accommodate!

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Tuft & Needle
Full time
Executive Assistant REMOTE EXECUTIVE & MANAGEMENT – EXECUTIVE TEAM FULL-TIME THE JOURNEY TO YOUR DREAM JOB COULD BE JUST A CLICK AWAY… In 2012, Tuft & Needle (tn.com) revolutionized the mattress space by turning the focus to the customer with...
United States
Hiring from: Anywhere
Credo is looking for a part time Administrative Assistant to help our team be more productive and support our CEO. We’re looking for someone to help the team be more productive and who is interested in working together for a...
United States
Hiring from: Anywhere
Full time
Transcriptionist Position Requirements Experience Required Typing skills: 60 WPM MINIMUM AVERAGE TYPING SPEED WITH 90%+ ACCURACY Applicants must pass a typing test with a minimum speed of 60 words per minute with 90% accuracy for your application to be considered....
United States
Hiring from: Anywhere