Administrative Assistant – Select U.S. States Preferred

Spectraforce
Full time
Administrative
United States
Hiring from: Anywhere

Administrative Assistant



  • Location: Remote position ( CST to PST is the preferred time zone)

  • Duration: 12 months


Note: Client is looking for someone with strong writing, communication skills who has the ability to edit formal Landlord notification documents and organize them for a handful of different teams. It would be ideal of they are familiar with mail merge and also have basic excel skills.


Qualification:



  • High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.

  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

  • Ability to write routine reports and correspondence.

  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

  • Ability to effectively present information to an internal department and/or large groups of employees.

  • Requires general knowledge of financial terms and principles.

  • Ability to calculate simple figures such as percentages.

  • Ability to understand and carry out general instructions in standard situations.

  • Ability to solve problems in standard situations.

  • Requires basic analytical skills.

  • Intermediate experience with Microsoft Office Suite.


Roles and Responsibilities :


The purpose of this position is to provide business operations administrative support to a department and/or manager.



  • Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.

  • Establishes and maintains record keeping and filing systems.

  • Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.

  • May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.

  • Completes expense reports and handles reconciliation of receipts for a designated work group.

  • Responsible for opening, sorting, prioritizing and distributing inbound mail.

  • Coordinates services for outbound mail.

  • Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

  • No formal supervisory responsibilities in this position.

  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.

  • Errors in judgment may cause short-term impact to co-workers and supervisor.


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