Senior Executive Administrative Specialist

Pacific Life
Full time
United States
Hiring from: Anywhere

Senior Executive Administrative Specialist

  • Newport Beach CA-700 or Remote, US

  • Full Time

  • R7142

Job Description:

Pacific Life is looking to invest in bright, agile new talent to ensure we continue to innovate and strengthen relationships with our policyholders. It’s in this spirit that we are currently looking to add an Executive Assistant to our Retirement Solutions Division.

As the Executive Assistant supporting the divisional Chief Information Officer (CIO) you will play a key role in Pacific Life’s growth and long-term success. In this role, you will tackle multiple tasks, projects, and day-to-day priorities in a fast-paced work environment. The ideal candidate has impeccable organizational skills, is a creative problem-solver, and adapts well to change. We’re looking for a dependable, ambitious, positive self-starter who is open-minded with a great attitude.

Here, we believe you should be given the time, space, and trust to do your best work – your way. As part of our transition toward a more digitally oriented, inclusive and employee-focused company, we’re opening this role to candidates near Newport Beach, CA as well as those looking to work 100% remote.

How You’ll Contribute

  • Provide administrative support, manage calendars, meeting scheduling and travel arrangements, incoming and outgoing invoices, expense reports and vendor/consultant agreements; keep contacts database up to date.

  • Assist with the development of external facing communications and content (e.g. newsletters, emails, presentation content) and proof-reading material created by others.

  • Independently seek to identify and resolve problems in a timely manner with minimal direction and maturity, being a creative and proactive problem-solver.

Factors for Success

  • Confident, decisive and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities within and outside of the company.

  • Able to perform duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information.

  • Excellent skills to develop, format and organize presentation materials. Highly proficient in Word, Excel, PowerPoint, and Outlook

  • Ability to anticipate needs, identify issues impeding success, and propose creative, viable solutions. Cope well with ambiguity and changes in priorities.

  • BA/BS degree

  • 5+ years of relevant experience providing executive support

  • Exceptional planning and organization skills

  • Collaborative working style. Ability to effectively build relationships with staff at all levels.

At Pacific Life, the work we do matters. That’s why you’ll find those who work passionately each day to drive our company forward enjoy job security, flexible scheduling and great opportunities for career growth. If you’re seeking a thriving career doing the type of meaningful work that’s all too rare at a Fortune 300 Company, you’re the perfect cultural fit for our team.

How We Help You Succeed:

We’re fostering a culture of shared values across our company by providing generous compensation and comprehensive benefits that allow our employees to find fulfillment and security in personal life and career alike. These include:

  • Competitive Salary and Benefits

  • Work-Life Balance & Flexible Scheduling

  • Medical, dental, and vision as part our commitment to investing in the health and wellbeing of our employees

  • Two retirement savings plans: 401k savings plan with company match and Company Retirement Contribution (company-paid)

  • Generous PTO and holiday pay

  • Warm Colleagues & Inspiring Culture

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