Executive Assistant

Full time
United States
Hiring from: Anywhere

Executive Assistant

  • Remote

  • ArdentMC is looking for an Executive Assistant to support our CEO.

Job Description:

Reporting directly to the CEO, the Executive Assistant provides

Executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant’s primary duty is to enhance the executive’s effectiveness by providing information management support, schedule coordination and overseeing special projects.

The Executive Assistant must be creative, proactive and enjoy working within a small, fast-paced IT environment that is results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities

Executive Support

  • Completes a broad variety of administrative tasks for the CEO including but not limited to:

  • Managing an extremely active calendar of appointments;

  • Completing expense reports;

  • Composing and preparing correspondence that is sometimes confidential;

  • Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

  • Plans, coordinates and ensures the CEO’s schedule is followed and respected.

  • Provides “gatekeeper” and “gateway” role for direct access to the CEO’s time and office.

  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

  • Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

  • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

  • Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated.

  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.

  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Senior Management Liaison

  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings;

  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings;

  • Facilitates cross-divisional coordination of travel and outreach plans;

  • Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organization in general; and

  • Edits and completes first drafts for written communications to external stakeholders


  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners;

  • Expert level written and verbal communication skills;

  • Demonstrated proactive approaches to problem-solving with strong decision-making capability;

  • Emotional maturity;

  • Highly resourceful team-player, with the ability to also be extremely effective independently;

  • Proven ability to be adaptable to various competing demands and demonstrate the highest level of customer/client service and response;

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment; and

  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

  • Must live in a HubZone

Education and Experience Requirements

  • Bachelor’s degree required

  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.

This job is expired. Please use the search form to find active jobs or submit your resume.

Post a resume

Similar jobs

Trans Lifeline
Full time
HR & Executive Assistant UNITED STATES OPERATIONS FULL-TIME EMPLOYEE Reports to: HR Manager & Executive Director Pay: Base salary of $40,000/year with potential for up to $49,000 depending on experience and cost of living. Benefits: Full Health, Vision, Dental; PTO...
United States
Hiring from: Anywhere
John Wiley & Sons
Full time
Assistant – Executive Title: Executive Assistant, Sales & Marketing Location: remote We are in one of the most dynamic periods in our history as technology; globalism and economic diversity create far-reaching changes in the world. The demand for knowledge and...
United States
Hiring from: Anywhere
Administrative Assistant Location: Remote position ( CST to PST is the preferred time zone) Duration: 12 months Note: Client is looking for someone with strong writing, communication skills who has the ability to edit formal Landlord notification documents and organize...
United States
Hiring from: Anywhere