Executive Assistant

Calm.com
Full time
Administrative
United States
Hiring from: Anywhere

Executive Assistant



  • Remote


About Calm


We have a simple mission at Calm: To make the world a happier and healthier place.


The heart of Calm is digital but the brand is expanding offline into a variety of products and services that bring more peace, clarity and perspective into people’s busy lives. We are building Calm into the Nike of the Mind. We believe Calm can become one of the most valuable and meaningful brands in the world.


Over 75 Million people have downloaded the app and we are growing by 100,000 new downloads a day. The company is profitable and headquartered in San Francisco, CA.


Calm was co-founded by Alex Tew (Million Dollar Homepage) and Michael Acton Smith (Mind Candy, Moshi Monsters, Firebox).


Mission


We are seeking an experienced Executive Assistant to support 2-3 executives on our Management Team. The person in this role will need to be a skilled problem-solver and an organizational force given the complex calendaring and meeting planning that will be required. Additionally, the ideal candidate must have a proven track record of success in supporting a C-level executive in a fast-paced, dynamic work environment.


We are looking for someone who thrives in an environment where they are multitasking and content switching frequently throughout the day, with an approachable attitude, a mature professional, gifted with the ability to handle urgent, confidential and challenging situations with grace and tact.


Outcomes



  • Coordinate internal and external meetings for multiple executives

  • Resolve overlapping commitments and protect time for shifting priorities

  • Primary point of contact for all internal and external communications with the executives

  • Manage hectic, complex, and frequently changing calendars

  • Prepare expense reports and assist with other documentation as needed

  • Provide support with recruiting logistics (i.e. sourcing support, scheduling, etc)

  • Support company wide initiatives e.g., all-hands, company events, offsites, etc.

  • Set up travel and accomodations for the executives and/or visitors of Calm

  • Work with the Executives direct reports on preparing reports, documents, presentations or any type of document needed to support the business

  • Own and manage any projects assign by the executives

  • Handle a few non-work related tasks for the execs


Competencies



  • 5+ years of providing complex calendar management, travel, and expense reports for 2 or more C level executives

  • Experience prioritizing multiple projects

  • Extraordinary time management skills and makes attention to detail a priority

  • High EQ and strong communicator, both written and verbal

  • Maintains appropriate discretion regarding confidential business matters

  • Excellent common sense and ability to make appropriate decisions autonomously

  • Proactive. Will follow up when things aren’t resolved

  • Enthusiasm and passion for quality

  • Strategic planning to maximize the executives time and efficiency

  • No ego: must be humble and not territorial

  • Possesses a “whatever it takes” mentality. No task is too big or too small

  • Team player, has to be able to work with varying personalities and be patient

  • Quick learner with a knack for technology, who is able to figure out new systems and adapt on the go


Desirable



  • Experience working in a high growth startup

  • Interest in health and wellness, as well as experience in the tech space

  • Proficiency in Google Suite & Slack

  • Proficiency with Sheets or Excel

  • Proficiency with project management tools e.g., Asana, Trello, Jira, etc.


Benefits



  • Competitive salary and equity

  • Take what you need PTO

  • We pay your medical, dental, & vision insurance premiums

  • 401K

  • Life insurance and disability benefits

  • Apple or PC equipment

  • Fun, energetic work environment

  • Opportunity to work with a product focused on making the world happier and healthier


And much more…


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